Tracking your leased assets is just as important as managing your lease agreements. From equipment and furniture to vehicles and technology systems, the assets tied to your locations play a crucial role in daily operations and long-term success. Keeping them organized in one place reduces the risk of missed renewals, costly breakdowns, and operational inefficiencies. Here are ten types of leased assets to consider adding to your Leasecake account to simplify and enhance your location management.
1. Equipment Leases
Why Add It? Commonly leased items like kitchen appliances, medical devices, or fitness equipment play an essential role in daily operations.
Best Practice: Track lease terms, renewal options, and maintenance schedules to avoid disruptions and unexpected costs.
2. HVAC Systems
Why Add It? Many locations lease HVAC systems instead of purchasing them outright, ensuring access to modern, efficient equipment.
Best Practice: Link service agreements, warranty details, and inspection dates to stay compliant and minimize downtime.
3. Point-of-Sale (POS) Systems
Why Add It? POS systems are frequently leased for flexibility and upgrades in fast-paced retail and restaurant environments.
Best Practice: Monitor contract terms, software updates, and equipment replacement options to keep your operations running smoothly.
4. Security Systems
Why Add It? Surveillance cameras, alarm systems, and access control devices are often leased to reduce upfront costs.
Best Practice: Track installation dates, service contracts, and upgrade schedules to maintain security and compliance.
5. Signage
Why Add It? External or branded signage is sometimes leased, especially for temporary or newly opened locations.
Best Practice: Organize permits, lease terms, and repair schedules to ensure proper branding and visibility.
6. Vehicles
Why Add It? Delivery trucks, company cars, or shuttle vehicles are often leased for cost efficiency and flexibility.
Best Practice: Record lease agreements, insurance policies, and maintenance schedules to keep your fleet operational and compliant.
7. Office Furniture and Fixtures
Why Add It? Desks, chairs, and modular setups are commonly leased, particularly for temporary or co-working locations.
Best Practice: Track lease durations and replacement options to keep your locations functional and aligned with your branding.
8. Specialty Equipment
Why Add It? Industry-specific assets like salon chairs, diagnostic machines, or pet care tools are often leased to reduce financial risk.
Best Practice: Document lease terms and create reminders for upgrades or buyout options to optimize costs and performance.
9. Utility Infrastructure
Why Add It? Utility assets like water softeners, energy-efficient lighting systems, or large-scale generators are sometimes leased to lower capital expenses.
Best Practice: Link lease agreements to your location data and set alerts for renewal terms or service milestones.
10. Technology Systems
Why Add It? IT infrastructure like servers, networking equipment, or cloud storage systems are often leased to adapt to changing needs.
Best Practice: Track contract durations, service agreements, and upgrade cycles to avoid service interruptions.
Pro Tips for Managing Leased Assets in Leasecake
Link Assets to Locations: Associate each asset with its corresponding location to quickly identify where it's being used and track its status.
Monitor Costs Over Time: Use Leasecake to track lease payments, maintenance costs, and service fees, giving you a clear view of asset-related expenses.
Audit Readiness: Maintain a digital record of lease terms, invoices, and service agreements to simplify audits and compliance checks.
Schedule Regular Reviews: Periodically assess leased assets to determine if renewing, upgrading, or purchasing is the better option for your business.
Leverage Asset Lifecycle Tracking: Monitor when assets are nearing the end of their lease or useful life to plan replacements without disrupting operations.
Managing leased assets can quickly become overwhelming without a clear system in place. Leasecake simplifies the process by centralizing your asset details, lease terms, and maintenance schedules into one easy-to-use platform. With the right tools, you’ll not only protect your investments but also keep your locations running smoothly and efficiently. Ready to make smarter decisions about your leased assets? Start managing them in Leasecake today!